How to Track Your Business Visa Application – Step-by-Step for Each Country

 

Useful links, tools, and tips for real-time application status tracking.

Introduction: Stay Informed, Stay Prepared

Waiting for your business visa approval can be stressful—especially when travel dates are close. Fortunately, most countries now offer real-time visa tracking systems to help applicants stay updated on their application status. Tracking not only gives peace of mind but also allows you to plan travel, meetings, and documentation efficiently.

This blog provides a country-wise step-by-step guide on how to track your business visa application and the tools available for Indian applicants.

1. USA – B1 Business Visa

How to Track:
After your visa interview, you can track your passport and visa status through the US Travel Docs portal.

Steps:

  1. Visit: www.ustraveldocs.com/in

  2. Click on “Track My Passport”

  3. Enter your passport number and UID (Application ID)

  4. You’ll see real-time status: Passport Received, Under Process, Ready for Pickup, etc.

Tips:

  • You’ll also receive email/SMS updates if enabled.

  • Keep your DS-160 confirmation and receipt number handy.

2. Schengen Countries – Business Visa

How to Track:
Most Schengen visas are processed via VFS Global. The VFS portal offers a live tracking feature.

Steps:

  1. Visit: www.vfsglobal.com

  2. Select your country of destination (e.g., Germany, France)

  3. Go to the “Track Application” section

  4. Enter your Reference Number (VFS receipt) and Date of Birth

Tips:

  • Processing times are around 10–15 working days

  • If biometric data is already submitted within the past 59 months, interview is waived

3. United Kingdom – Standard Visitor Visa (Business)

How to Track:
UK visas are also handled through VFS Global for India, or TLScontact in some cases.

Steps:

  1. Log in to the UK Visas and Immigration portal

  2. Use the tracking tool if available or wait for emails from VFS

  3. Alternatively, contact the VFS helpline with your GWF number

Tips:

  • You’ll be notified once your documents are dispatched

  • You can opt for SMS updates at the time of application

4. United Arab Emirates (UAE) – Business Visa

How to Track:
UAE business visas are often applied through travel agents, companies, or government portals.

Steps:

  1. Visit the GDRFA Dubai or ICP UAE website

  2. Go to “Application Status”

  3. Enter your application number or passport details

Tips:

  • Third-party applications (like via a company or agency) may have separate tracking portals

  • Ensure all fields are entered exactly as submitted

5. Singapore – Business Visa (Short-Term Visit Pass)

How to Track:
Singapore uses the Immigration & Checkpoints Authority (ICA) portal.

Steps:

  1. Visit: https://eservices.ica.gov.sg

  2. Select “Visa Application Status Enquiry”

  3. Enter your Application Reference Number and Travel Document Number

Tips:

  • ICA updates statuses every business day

  • Check both spam and inbox folders for ICA updates

Final Thoughts: Stay Ahead of Delays

Tracking your visa application helps you remain organized, proactive, and ready for any embassy response. Knowing exactly where your application stands allows for timely follow-ups and adjustments to your travel plans.

Need help applying and tracking your business visa with zero hassle?
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