Business Visa for Attending Board Meetings and AGMs Abroad

 

Step-by-step visa assistance for directors, CEOs, and shareholders of multinational firms


Introduction: Business Leadership Beyond Borders

For Indian professionals in senior management roles—such as directors, CEOs, CFOs, and equity stakeholders—international travel for Board Meetings, Annual General Meetings (AGMs), and shareholder assemblies is not uncommon. These trips require proper business visa documentation, especially when the destination country mandates in-person attendance or compliance-related approvals. Understanding the exact visa category, supporting documents, and embassy expectations ensures a smooth travel process.

Who Can Apply for This Visa Category?

The following profiles are eligible for short-term business visas to attend board-level events:

  • Executive Directors or Managing Directors

  • CEOs, CFOs, or COOs

  • Equity Shareholders with voting rights

  • Authorized legal representatives attending on behalf of the company

  • Company Secretaries attending compliance meetings

If the applicant is officially invited by a parent company, subsidiary, or global holding, a business visa is the standard category for such travel.

Visa Purpose: What Is Permitted?

Under a business visa, attendees can:

  • Participate in scheduled Board of Directors' meetings

  • Attend AGMs or EGMs (Extraordinary General Meetings)

  • Review annual performance and financial audits

  • Vote on resolutions or conduct compliance discussions

  • Engage in strategic planning sessions

Note: The business visa does not permit hands-on project execution or paid employment abroad.

Required Documents for Business Visa for Board Meetings

1. Letter of Invitation

Issued by the hosting entity abroad, clearly stating the nature, location, and dates of the board or annual meeting.

2. Company Covering Letter

From the Indian organization, confirming the applicant’s position and purpose of travel.

3. Board Resolution (if required)

If the applicant is representing the board or shareholders, a signed resolution from the Indian entity may be required by some embassies.

4. Shareholding or Directorship Proof

Attach the Ministry of Corporate Affairs (MCA) report, shareholding certificate, or director identification number (DIN) confirmation.

5. Passport & Visa Form

Standard passport with at least 6 months’ validity and duly filled visa application form.

6. Travel Itinerary and Accommodation Proof

Flight bookings and hotel reservations or official stay arrangements.

Embassy Tips for Senior Business Travelers

  • Keep all documents aligned with your corporate identity

  • Use official letterheads and company seals

  • Ensure the invitation matches the meeting agenda or notice

  • Apply well in advance—especially if the meeting is scheduled quarterly or annually

Conclusion

Global business leadership often requires cross-border presence for governance, compliance, and strategic planning. Applying for a business visa to attend Board Meetings or AGMs is a structured process, provided your documents reflect your designation, travel purpose, and corporate ties.

Click here to consult our visa specialists and receive end-to-end assistance for attending international business meetings.

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